Wedding Planning Template
Plan your wedding with a realistic budget and timeline
Starting idea
This template starts your interview with the idea below, so you can skip the blank page
Getting married in 10 months. Budget is $25k all-in. Want it to feel intimate (80 guests) but still nice. Both of us work full-time and overwhelmed by all the vendor decisions and timelines.
Questions the interview asks
A sample of what the AI covers for this topic — the full interview adapts to your answers
- Priorities
Which three things matter most on the day itself — food, photography, music, venue, flowers? Your budget should overweight those and cut ruthlessly everywhere else.
- Venue
Are you open to a Friday, Sunday, or off-season date? Venues often discount non-Saturdays by 20-30%, which is real money on a $25k budget.
- Guest list
Is 80 a hard ceiling or 80-ish? Per-head costs are your biggest budget lever — each guest typically adds $100-250 across catering, rentals, and favors.
- Vendors
Which vendor decisions do you want to own personally, and which would you hand off to a day-of coordinator or a trusted friend?
- Timeline
How many hours a week can you two realistically spend planning — and are there months where work makes that number zero?
- Contingency
If a key vendor cancels or rain hits an outdoor plan, what's the fallback — and how much budget are you reserving for surprises?
What your plan covers
The finished plan is organized into sections like these
- Budget breakdown
Your $25k allocated across venue, catering, photography, attire, flowers, and music with a 10% contingency — weighted by the priorities you named, not a generic split.
- Month-by-month timeline
What to book in month 1 (venue, photographer), what waits until month 6 (favors, seating chart), and the deadlines that actually matter.
- Vendor strategy
Booking order based on your date and region, what to ask in each consultation, and the contract red flags to watch for.
- Guest list and logistics
Invitation timing, RSVP tracking, hotel blocks, and how the 80-person count flows into catering and rental numbers.
- Division of labor
Who owns what between the two of you, what gets delegated, and a weekly planning rhythm that survives full-time jobs.
How it works
Three steps from template to complete plan
- 1 Start with the template
Click the button below to load this template into your session with the idea pre-filled.
- 2 Answer AI questions
Our AI interviewer asks targeted follow-up questions to understand your specific situation and needs.
- 3 Get your plan
Receive a clear, detailed, and actionable plan tailored to exactly what you described.
Frequently asked questions
Is $25,000 enough for a wedding?
For 80 guests in most regions, yes — comfortably, if you set explicit priorities. $25k at 80 guests is roughly $310 per guest, enough for a nice venue plus strong food and photography when you trim the categories you care less about. The US average is higher (around $30-35k) but that figure is skewed by big guest lists and major metros.
Is 10 months enough time to plan a wedding?
Yes — most weddings are planned in 9 to 15 months. The real pressure point is venue availability: popular venues book Saturdays a year or more out, so flexibility on the day of the week buys you more than extra lead time would. Lock the venue and photographer in the first month; nearly everything else has shorter lead times.
What should I book first when planning a wedding?
Venue first — it fixes your date, guest capacity, and roughly a third of your budget. Photographer second, since good ones book out a year ahead. Then caterer, music, and florist. Attire needs 4-6 months for fittings. Favors, signage, and seating comfortably fit in the final two months.
Ready to plan your wedding planning?
Start with this template. AI handles the questions from here.
Free — no sign-up needed to start.
Use this template